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19 Ways To Boost Your Time Management & Your Productivity
Be More Organised, More Productive & Less Stressed With These Better Time Management Tips.
Post Lockdown, We Will Have To Worker Much Smarter Than Before, But That Should Not Mean Working More Hours But Working Smarter.
In This Mini Blog, I am Going To Share With You Some Of The Tips That I Have Used To Get More Out Of My Day.
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19 STEP PROCESS FOR BETTER TIME MANAGEMENT
Time is one of the most valuable of assets that we all have and there is one very notable difference between those who are mega successful and those who enjoy only mediocre success and that is time management; the most successful 1% in business are 100% more productive, if not more.
If you want to emulate their success and to boost your own productivity and, that of your business, during these difficult time, here are some guidelines that I highly recommend you adopt.
1. Start early. Most businesses are busy places and for any business owner starting early before everyone else arrives in the workplace, before the 'phone starts ringing and the emails start rolling in, is to start at least two hours before all this kicks off.
2. Have your day planned & structured. When you start your day, you should know exactly how your day is going to work. You should plan it the day before and you should have a 'to-do list' already written down. Then when you start, you hit the ground running!
3. Eat the frog first. For most people, the human brain is best at the start of the day and that can be the most productive time of the day. This is the time for your most important tasks of the day.
The first things on your list must be the most important and urgent tasks, that have to be completed that day. Try to limit these to no more than three tasks.
It is important that you must not get distracted by looking at your 'phone or emails first; get stuck into these tasks and get them done quickly, efficiently and effectively.
4. Development Tasks. Spend at least an hour on one or two tasks that will involve moving your business forward; you may, for instance, decide to have a new product launch in May and have given yourself the month of April to get everything right for it. This hour should be spent on such a task.
Be adopting this procedure, you are not just doing 'day to day' things in your business but you are performing tasks that will mean developing your business, too.
Every business owner should have goals and business objectives and this is a good period to work on these, too; by dedicating religiously a certain part of the day, it should ensure you achieve your goals and targets.
5. Bunch your emails, 'phone calls and queries. By bunching all these together and dealing with them in a certain period of the day, such as an hour or two, can be highly efficient.
Many people are much less productive when they 'flip flop' from one task to another or they keep interrupting tasks to check their messages, for instance. The best way, by far, is to bunch these into a certain time of the day.
6. Schedule meetings for the same time of the day. This is good for your daily schedule but is also good for your team too, as they can plan their days in a more productive way, too; a good time could an hour or two after lunch for meetings.
Short regular meetings or just talking to your employees is always good for boosting production and staff morale.
7. Schedule time for training. Training must be a continual and important process but again, it is wise to schedule it to a certain part of the day.
8. Self development time. Have an hour for reading and for self-improvement can be really beneficial for yourself. Developing your own skills is an imperative, if you are to advance yourself and your business and a dedicated hour for reading a book or articles or watching inspirational TED videos is time well spent and a good investment in yourself. It is also a good way to wind down from your day.
9. Have regular breaks. Between each part of the day, it is good practice to take yourself out of the office and maybe have a short break in the fresh air, even if just for ten minutes.
Connecting with nature and the outside world is great way to rest your mind and to get your thoughts ready for the next part of the day. Have an hour's lunch break is also crucial for keeping your brain fresh and working well, and to keep your energy levels up.
10. Be single task focused and don't multitask. I have mentioned 'flip flopping' above and this can be a hugely inefficient, but many of us can be guilty of doing this.
It is far better to start on a task and to see it through to the end, rather than to keep breaking off; that way, you maintain concentration levels and you complete the task more quickly, more efficiently with less mistakes.
11. Delegate as much as possible. Reduce your work load to only things that you can and should do; if a task can be delegated adequately, you should delegate it to one of your team. This should allow you to spend time and energy for moving your business forward.
12. Work from home rather than your workplace. By working from home, you will save time by not travelling to your workplace and it could force your team to deal with 'day to day' things rather than troubling and disturbing you.
Try to do this one or two days per week and on regular days, but don't be distracted by what you have at home!
13. Do something everyday that makes your happy. Your day should not just be about work.
For many of us, finishing the working day, feeling that we have accomplished good work and feeling we have been productive can be very satisfying, but we all need a balance to our lives and good down-time with the family or friends or having quality leisure time can be the icing on the cake.
14. Plan the next day before you finish your day. Planning the next day and creating a 'to do list' is essential so that you can keep repeating your high production rate, day after day; this process also allows you to fix in your mind the tasks for the coming day, then you can get started immediately when you arrive at work.
15. Set time limits for each task of the day. Being time limited for each task is a great way to boost your production rate; this process ensures that tasks are completed when they should be, and this can stop you 'flip flopping'.
16. Develop good habits. We all have bad habits and these are easy to form, often, but good habits are more difficult. Developing good keystone habits such as healthy eating, exercising, getting plenty of sleep, better use of work and leisure time are all good habits. Get into the habit of good habits!
17. Have a similar structure each day. I have found that if your day is structured in a similar way each day that can really help too. Even have the same structure for each Monday, each Tuesday etc., if your work patterns vary. This process can be very beneficial.
Something like this can work well:
6.45am - Start
7.00am - Eat The Frog Tasks
9.00am - Development Tasks
11.00am - Emails and messages
1.00pm - Lunch
2.00pm - Meetings or Training
4.00pm - Self Development Hour
5.00pm - Plan next day
18. Have your team structure their day. To make your whole business highly productive, you should enable, train and encourage your employees to structure their workday's too; by doing so, they will feel more effective, more fulfilled, more inspired and more happy at work, too, which should lead to work performances improving significantly.
19. Limit your number of daily tasks. Finally, it is not good practice to try to cram too much into your working day; try to limit the number of tasks to less than ten and ideally no more than five or six.
GIVE THIS BETTER TIME MANAGEMENT PROCESS A TRY
By adopting these process for your daily time management, you will become far more organised and far more productive, but crucially, you will also feel more organised and more in control of your day and your business, leading to lower stress levels and higher levels of personal happiness and contentment.
You should also see big improvements in the growth of your business, too, as you and your team are able to devote time and energy to driving your business forward.
Please start thinking about your time management now and plan your days well, too, starting with tomorrow.
Best of luck and please let me know how you get on. If you have other ideas, too, please share them with me below - I am always keen to learn and pass on new ways.
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